In undertaking psychotherapy, you will be providing me with certain personal data. In so doing it is important that you are aware of and agree to the following:
- As a member of BACP I am required to keep accurate and appropriate notes of our work together. I record my session notes securely on a laptop that is only used by me, and this is password protected at both the level of the individual document and the laptop itself.
- Any paper documents are locked in a robust non-portable cabinet to which only I have access.
- Notes are anonymous, free of identifying information, and are kept for up to 7 years (or 7 years after a young person turns 18) as per my insurance guidelines and then securely destroyed by shredding.
- Contact details are not shared and digitally stored information cannot be connected to notes.
- This contract and other documentation that includes personal data are kept secure and in a separate location from notes.
- Information may be shared with outside agencies in the event of a safeguarding issue or other professional requirement. (e.g. immediate risk of substantial harm to self or others; or under a legal requirement, e.g. terrorism, drug money laundering; or via court order for disclosure)
I am registered with the Information Commissioner’s Office (Registration Number ZB217244) and any information that I keep is subject to the Data Protection Act 2018 (DPA 18) and United Kingdom General Data Protection Regulation UK-GDPR see Information Commissioner’s Office: https://ico.org.uk and BACP’s Privacy notice. https://www.bacp.co.uk/privacy-notice.
GDPR – Your Rights; You have the right;-
- to access a copy and explanation of your personal data
- to request correction or erasure, in certain circumstances
- to request limiting or ceasing data processing, where applicable
- to compensation for substantial damage or distress caused by data processing, where applicable
Please do not hesitate to ask if you have any questions about how your personal data is processed.
Jenna Gleeson Therapy Services 